International projects: Vinnytsia Automated Fare Collection Project
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Vinnytsia Automated Fare Collection Project

On the Bank's website: http://www.ebrd.com/work-with-us/procurement/p-pn-150630b.html

 

Project nameVynnytsia Automated Fare Collection Project
CountryUkraine
Business sectorMunicipal and environmental infrastructure
Project ID45774
Funding sourceEBRD
Type of contractN/A
Type of noticeOther
Issue date30.06.2015
Closing date20.07.2016 at 17:00 local time

Vynnytsia Automated Fare Collection Project – Market sounding exercise

prior information notice

Vinnytsia Card Services (VCS) is Municipal Enterprise formed in Dec 2014. VCS is to operate a new smart card based ticketing system in the City of Vinnytsia. Currently cash fares in excess of UAH100m per annum are collected from passengers using trams, trolleybuses, buses and taxis. The new smart card automated fare collection system (AFC) is to replace the existing system. The smart cards are also used to identify concessionary passengers and provide access to other city services.

In addition it is desirable to implement an automatic vehicle location (AVL) system so that vehicle movements can be tracked and arrival times anticipated, and therefore enable more effective service management and real time data for passengers.

To finance the implementation, VCS, a municipal company in the City of Vinnytsia, has applied for a loan from the European Bank for Reconstruction and Development (the Bank). The General Procurement Notice for the Project will be published on the Bank's website separately.

In advance of the procurement of the AFC/AVL system, VCS wishes to engage with potential suppliers to understand their interest and capability to supply, implement and maintain such a system, through a market sounding exercise, which is the subject of this notice.

System

The system is to operate on approximately 100 trams, 150 trolleybuses and 300 buses operated by the Vinnytsia Transport Company and approximately 250 minibuses and taxis operated by other licensed providers.

In addition, the AFC system may be used to support payment for future city services, such as parking; the card system is also to act as a citizen card providing access to selected city facilities.

The AFC system scope is expected to include:

On Vehicle:

    • Validators and ticket consoles

Ticket Retailing:

    • Up to 50 Ticket Vending Machines (TVMs)
    • Upgrade of the 50 existing tax collection machines so they can issue tickets;
    • Provision of ticketing at 50 retail POS kiosks
    • Supply of smart cards for personalised and non-personalised use
    • Support to smart card issue/front office retail centres
    • Web-based customer portal

Inspection:

    • Approximately 50 hand-held devices for ticket inspectors
    • Supporting central systems

Networks:

    • Fixed communications to serve retail infrastructure and vehicle garages/depots
    • Mobile communications to serve on vehicle and inspection equipment

Back office

    • server and relevant databases;
    • back office IT equipment;
    • customer account system and web-based systems
    • all necessary software, including interfaces for web-based ticket distribution and application of business rules, hot listing, card updates and enforcement.

The AVL system requirements may include:

On-vehicle:

    • Vehicle location system
    • Next stop display and annunciators

Central systems:

    • A dispatch centre
    • Vehicle distance logging
    • Real time passenger information data feeds
    • Geographic Information System integration

At stops:

    • Real time passenger information displays

Implementation and operation support for AFC and AVL is expected to include:

  • Design, build, test, commissioning, support and maintenance. The support and maintenance resourcing model is to be finalised
  • Systems integration
  • Transition of existing back office systems where relevant
  • Provision of spare parts
  • Training of staff to operate and maintain (assumed to be first line) the system. 

It is expected that following implementation VCS will require maintenance and support for at least 3 years.

The AFC will be deployed on all public transport in the City of Vinnytsia which has a population of 370,000 and growing. Out of approximately 150 million passengers per year, 75% are carried by the municipal tram, trolleybus and bus company with the remaining 25% on private minibuses. 

VCS intends to own and operate the AFC/AVL system and provide the equipment to transport operators as part of a service. 

Market Sounding

The intention of this notice is to engage in a market sounding exercise, in order to ensure that the process being undertaken and the options ultimately developed for any subsequent procurement, is properly informed. VCS wishes to engage with interested suppliers in order to develop a procurement package structure which will optimise open market competition and deliver better value.

VCS is only seeking suppliers to express an interest in some or all of these services at this time. Details of the information required can be found within the expression of interest document which can be obtained by contacting the above named person.

Participation in the market sounding phase will not in any way limit companies' rights to participate in the formal tenders under this project.

Contracts to be financed with the proceeds of a loan from the Bank will be subject to the Bank's Procurement Policies and Rules and will be open to firms from any country. The proceeds of the Bank's loan will not be used for the purpose of any payment to persons or entities, of for any import of goods, if such payment or import is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations or under a law of official regulation of the Purchaser's country.

Interested suppliers, contractors and consultants should contact: vincardservice@gmail.com explaining their interest and capability.

The expressions of interested received by 17:00 on 20th July 2015 will then be reviewed and suppliers who have demonstrated the appropriate capability and experience will be invited to attend a briefing event to be held in Vinnytsia and through a webinar  between 21st and 30th July 2015. This will provide an opportunity to ask questions about the project.

Following the briefing event, suppliers will be invited to make further written submissions to VCS which will be used to inform VCS in its continued consideration of the nature of any procurement process which it may wish to embark upon in the future.  VCS will also consider whether further clarification will be carried out to develop the views of the market more specifically. VCS is under no obligation to follow up this market sounding in any way or with any interested parties. Any such discussions will cease in the immediate run up to any formal competition.

Additional Information:

VCS wishes to provide fixed points of contact for this market sounding exercise as set out here and interested parties are requested not to contact any other individual or team at VCS.

This notice is issued solely for the purpose of conducting a market sounding exercise and does not constitute any commitment by VCS or any of its stakeholders to undertake any public procurement exercise in the future.

Interested parties will not be prejudiced by any response or failure to respond to the market sounding exercise and a response to this notice does not guarantee any invitation to participate in this market sounding exercise or any future public procurement process that VCS may conduct.

This notice does not constitute a call for competition to procure any services, supplies or works for VCS and VCS is not bound to accept any proposals offered. VCS is not liable for any costs, fees or expenses incurred by any party participating in the market sounding exercise. Any procurement of any services, supplies or works by VCS in due course will be carried out strictly in accordance with the Bank's Procurement Policies and Rules.

Interested suppliers, contractors and consultants should contact:

Vinnytsia Card Services
Ms. Katerina Babina, Director
Address: 64 Soborna Str., Vinnytsia, Ukraine, 21050
Telephone: +38 093 108 13 56
E-mail: vincardservice@gmail.com 

Download the notice:

Vinnytsia AFC_Market Sounding_notice.docxVinnytsia AFC_Market Sounding_notice.docx